Call for Papers: Open Sessions

Preservation and Conservation Section joint with Rare and Special Collections Section


"A Moving Experience: Tears and Cheers Open Session 2017, Wroclaw, Poland"

Moving library collections has become a necessity for libraries around the world as buildings are damaged, or require renovation, or best of all when a library collection is being moved into a new facility.  This session will explore the three stages of moving: planning before the move, providing access services during the move and evaluating and resolving issues unanticipated after the move.  What are the needs for planning a move, large or small, how do you anticipate the appropriate protection for the collection, how do you inventory or document materials going to storage or being relocated temporarily,  and how do you take advantage of a move to solve preservation issues?  Can a move enable added preservation actions for collections to protect the materials during a move but also improve the condition of the item so they are renewed for their new location?  How do you provide adequate tracking to assure the appropriate reshelving of collections in the new space allowing growth space and good signage to help patrons find their way to what they need.

How does the library provide access to information during the storage of collections before and during the move and before they are restored to the shelf and the new facility is open?  For patrons the need for resources does not stop during that time of closing a facility and before the opening of the new space.  How does a library provide that access to information while the move is in process?  How do you avoid losing patrons during closure? After the reopening what issues need to be explored to continue to provide continuous improvement in the new space?

This session is a collaboration of Preservation and Conservation Section and Rare and Special Collections Section and will be 2 hours in length and is an open session.

Paper proposal Submissions

Proposal selection

Proposals will be evaluated on their quality (relevance to the topics, and the variety of topics to cover many “moving” topics of concern.

Important dates and timelines

  • Submission of proposal: 15 March 2017
  • Notification to authors: 28 April 2017
  • Submission of full text: 30 June 2017

Speakers will have 15 minutes to present their results and 5 minutes for a question and answer period during the conference session.


Proposals should be sent via email by 15 March 2017 to:

Jeanne Drewes

The subject line of all submissions should be “IFLA_PCS_“ followed by your last name. For example, “IFLA_PCS_drewes.doc”.

Proposals should include the following information:

  • Name, title, and institution of speaker(s)
  • Title of proposed presentation
  • Address and email address of speaker(s)
  • Brief biographical statement about each speaker including information about the qualifications of the speaker to address the proposed topic
  • One or two paragraph discussion of the main points of the paper including an outline of the takeaways a conference attendee will obtain by having the topic presented at the conference
  • All presentations must be in English
  • Contact information for response to the proposal
  • Word document in 12 point type, no more than one page proposal, biographical statement excluded.

Important dates

All proposals must be received by 15 March 2017.

The authors will be required to submit the full, at least 5 pages paper for inclusion in the program. It must be written in one the official languages of IFLA and due by 30 June 2017.

Please note

The committee is looking for papers that present real-world solutions. Papers that focus on solutions that are usable in multiple library contexts will receive higher consideration for inclusion in the conference program. Papers that are strictly theoretical or inapplicable to other environmental contexts are less likely to be accepted for inclusion in the program.

Authors are required to permit non-exclusive publication of papers chosen for this session on the IFLA website and digital library. Papers that are accepted but not presented in person at the conference will not be made available on the official conference website nor will they be considered for nomination as a best paper of the conference. Papers cannot have been presented or published previously.

At least one of the paper’s authors must be present to deliver a summary of the paper during the program in Poland. Abstracts should only be submitted with the understanding that the expenses of attending the conference will be the responsibility of the author(s)/presenter(s) of accepted papers.

All papers that are presented at the WLIC 2017 will be made available online via the IFLA Library under the Creative Commons Attribution 4.0 license.

Authors of accepted papers must complete the IFLA Authors’ Permission Form.

All expenses, including registration for the conference, travel, accommodation etc., are the responsibility of the authors/presenters. No financial support can be provided by IFLA, but a special invitation letter can be issued to authors.